Indian Wedding Planning Checklist – A Guide How to Prepare for Your Indian Wedding Planning

Proposal Done. What Next?
The wedding proposition has happened. Or perhaps your matchmaking has now been sorted. Both you as well as your significant other have made a unified commitment to undertake the subsequent major part of life together. What is going to be your following thing to do? Preparing the wedding party naturally. And that’s how the Indian Wedding Planning Checklist will be useful, and be your main companion in making sure an awesome fiesta wedding event is put-together.

Yes, the wedding is going to be the initial key assignment that you together with your partner is going to embark on, be it with or possibly without the aid of your friends and relations. The marriage location should be booked. The wedding event caterer must be determined. Bridal professional photographers might have to be pre-booked many months before the day of the wedding. Wedding and reception banqueting furniture, and also coverings will have to be hired. And list continues on and on…

The mere volume of things to get ready for a wedding party could make you nervous or unpleasant and lead you to feelings that you might lose some influence over the state of your big day. Even before you commence, chances are you already visualize the unthinkable, and worry the embarrassment that could develop from a poorly arranged function.

Worry not, because the Indian Wedding Planning Checklist below will help you out with all of the wedding party arrangements. The set of wedding planning elements below was assembled chronologically to make certain adequate time is allotted for every function item. This means you ought to have plenty of time for sourcing good ideas, getting in touch with your wedding service providers, in depth conversation with the service vendors and lastly confirming your vendor choices.

Indian Wedding Planning Checklist
More than 1 year

  1. Decide on a personal date to get married
  2. Employ an expert wedding coordinator
  3. Determine the amount of attendees, venue and time of day for the marriage event
  4. Come to an agreement on the wedding finance and expenses and how the costs are going to be split between both bride and groom’s families
  5. Discuss about the schedule of events that would take place on your wedding day
  6. Systematically monitor the wedding expenses and track who paid for each of the expense item
  7. Organize an invitee list which includes family and friends from both sides of the family
  8. Think about inevitable factors which may affect your wedding event (e.g. climate conditions, national elections, etc.)
  9. Book your marriage ceremony site
  10. Reserve marriage reception site
  11. Book your bridal ceremony & reception photographers
  12. Book your bridal ceremony & reception videographers
  13. Choose the wedding concept and colour scheme
  14. Update your passport & visa for your honeymoon

6 to 12 months

  1. Book the wedding priest, wedding qadi, wedding minister etc.
  2. Book your marriage event musicians
  3. Book your marriage event florists and decorators
  4. Book your marriage event caterer
  5. Book your marriage event entertainment
  6. Choose who are your bridesmaids and best men
  7. Choose who will be the emcee of your event

4 to 6 months

  1. Book hiring materials required for your marriage ceremony
  2. Book your cosmetic stylist, hair dresser and mehendi artist
  3. Book your wedding suite
  4. Complete attendance list and get the wedding invitation postal addresses
  5. Choose and buy wedding card invitations; remember to include map location of the wedding event venue
  6. Draft and send electronic invitations
  7. Compile an index of people to assist you on the wedding day( guest ushers, gift attendant, wedding & reception coordinator, food catering coordinator etc.) and their tasks
  8. Start preparing for the honeymoon

2 to 4 months

  1. Book your special wedding cake
  2. Book your wedding car, as well as decor for the wedding car and bridal party entourage
  3. Buy or rent wedding costumes
  4. Buy or rent wedding costume for parents, best men & bridesmaids
  5. Buy thank you gifts for wedding assistants and guests
  6. Prepare things to do for the guests who are from outstation
  7. Make a visit to the dentist to cleanse or whiten your teeth

6 to 8 weeks

  1. Post marriage invitation cards and email electronic invitations
  2. Monitor invitations sent out and responses received, and send thank you notes for guests who provided presents
  3. Buy or rent bride’s accessories
  4. Buy the bride’s shoes
  5. Buy the bridal jewellery (thali, matrimonial rings, etc.)
  6. Organize safety escort for bridal entourage which wear weighty jewellery
  7. Complete catering arrangements with the caterer
  8. Organize pre-wedding and bridal portrait photography to be taken

2 to 6 weeks

  1. Finalize marriage ceremony particulars with marriage officiant
  2. Follow-up with invitees who have yet to reply and complete arrangements for guest seating
  3. Compose a comprehensive timeline of the wedding event
  4. Give a copy of the wedding schedule to your wedding vendors
  5. Decide who will usher the bride and groom on the wedding day
  6. Give a checklist of photos you would like captured to your photographer
  7. Give a list of special people or events you want included in the video to your videographer
  8. Give the list of songs you would like played at your wedding event to the deejay
  9. Create the wedding venue direction guide boards, gift collection box and guestbook
  10. Beautify both bride and groom’s home

7 days

  1. Ensure your bridal attire fits and make any alterations if necessary
  2. Appoint your wedding car drivers
  3. Review your wedding schedule
  4. Give a copy of the wedding layout to your venue manager and caterer
  5. Confirm the guest count and give to your venue manager and caterer
  6. Let your wedding vendors know of any last minute changes
  7. Confirm honeymoon reservations and prepare for your honeymoon
  8. Take a moment to familiarize yourself with the bridal guest list

One day

  1. List down items to be brought on the wedding day and perform a full review of the items on this checklist
  2. Appoint someone you trust to assist you in paying the wedding vendors after the wedding event is completed
  3. Appoint an individual to give back hired items once the event is completed
  4. Appoint an individual to assist in placing wedding location direction guide boards at proper locations
  5. Appoint an individual to manage the wedding caterers and the wedding venue arrangement
  6. Arrange an individual to manage the wedding floor – to coordinate the emcee, DJ, entertainers, site lighting etc.
  7. Give the finalized wedding schedule to all members of your wedding party
  8. Give the finalized wedding schedule to all wedding vendors
  9. Communicate seating arrangements with ushers

WEDDING DAY

  1. Perform a final review of this checklist and ensure to bring all items required for the wedding
  2. Carry and ensure the official wedding rings/thali is brought to the wedding venue
  3. Enjoy the wedding you planned and relax!

Despite the fact that the Indian Wedding Planning Checklist was created according to a minimum 12 months planning cycle, you can employ this check-list for shorter or longer marriage planning periods, with several sensible adjustments of the check-list.

Tips:
For couples who may have substantially brief planning durations, we suggest whichever of the following alternate options:
1. Develop an extreme “catch-up” strategy on wedding preparation work items for the amounts of time you have lost OR
2. Seek the services of a wedding event coordinator

Should you be lacking time and choose option (2), yet somehow don’t wish to spend excessively for appointing a wedding coordinator, establish a selection of tasks that you believe you as well as your partner may take care of personally. You could outsource the leftover tasks to your wedding coordinator, permitting you to be in charge of your wedding budget.

A Career in Wedding Planning

As a wedding planner you can have a rewarding career that lets you use your creativity to organize the happiest day of people’s lives.

In our busy society it’s no wonder so many couples turn to a professional wedding planner to ensure their wedding is as stress free as possible. With more than 2.5 million weddings taking place in the United States alone last year, there are more opportunities for wedding planners than ever before.

As long as you have the desire, you can become a wedding planner. No special education or experience is necessary to break into this career and succeed. If wedding planning sounds like the career of your dreams, here are ten steps to breaking into this fabulous job, based on the FabJob Guide to Become a Wedding Planner, published by FabJob.com.

1. Develop your skills

Successful wedding planners have a number of traits in common. They are usually creative people with excellent interpersonal skills who love to plan events. While most of these traits come naturally to many wedding planners, an important skill that some need to develop is organizational ability. To help you stay organized, you can create timeline schedules and checklists, and use organizational tools such as a day planner or binder to keep track of all the wedding details and paperwork.

2. Learn about Weddings

There are numerous details involved in planning a wedding — from selecting the wedding date to choosing the menu for the reception. You can learn how to plan weddings by taking continuing education classes or through self-study. To teach yourself, help out with as many weddings as possible, visit bridal shows, read wedding magazines, and conduct informational interviews with clergy of various faiths, recently married brides and others connected to the wedding business such as florists and caterers.

3. Create a portfolio

A portfolio is a collection of photographs that show people your skill at planning weddings. To develop a portfolio, offer your services to friends and family who are getting married in exchange for pictures for your portfolio. (You can ask them to write reference letters for you as well.) You can also include photographs of table settings or room decorations you have created in your home, or pictures from your own wedding to show your creative side.

4. Find a job in the wedding industry

Even if you plan to start your own business, consider getting a job in the industry first. Besides employment benefits, these positions can be used as a stepping-stone to gain valuable experience and contacts. Wedding coordinators are hired by hotels, country clubs, and churches across the country.

Some of the more exciting options include working as a wedding coordinator at an attraction such as Disney World or at a resort in a location such as Hawaii, Las Vegas, Europe or the Caribbean. Many other job opportunities for “bridal consultants” are available with companies that supply products and services for weddings including bridal shops, department stores with gift registries, florists, and caterers.

5. Set up your own business

Setting up a wedding planning business is not much different than starting any other business, with a few exceptions. You should be able to work from home as long as you set aside an office space free from interruptions from children or pets. This is especially important if you plan on holding meetings with clients there.

Set up costs will be minimal but you will need a computer, fax, business phone line, cell phone, business cards, and marketing materials such as a website. Before setting up your business, take advantage of the free advice offered by agencies such as the U.S. Small Business Administration.

6. Choose a specialty

Wedding planners offer a variety of services and packages based on their specific skills and interests. For example, you might offer complete wedding planning services, wedding day co-ordination only, or consult with brides and grooms who want to plan their own weddings. Some wedding planners specialize in arranging “destination weddings” at resorts or on cruise ships. Decide which services you would like to offer.

7. Develop relationships with vendors

Vendors are suppliers of any product or service related to weddings, such as limousine companies, musicians, photographers, party supply companies, invitation printers, etc. Vendors can be a valued partner in planning a successful wedding and a great networking ally.

Conduct informational meetings to learn about their services, and what discounts they can offer you as a wedding planner. Before recommending a site for a wedding ceremony or reception, visit and inspect the premises. Take notes on the condition, size, cleanliness and capacity of each venue so you can guide your clients in making suitable choices. Always follow up with vendors after the wedding with a thank you note or to discuss any changes you want for future.

8. Get clients

One of the best ways to get clients is through your relationships with vendors. Supply business cards and brochures to the bridal shops, caterers, florists, photographers and other vendors you work with, and ask them to recommend your services to their customers who are getting married. Other ways to market your services include advertising, networking, participating in bridal shows, or even organizing your own bridal show.

9. Consult with clients

Once you start getting calls from brides and grooms, arrange a client consultation meeting. The purpose of this initial consultation is to learn as much as possible about the couple and what they want, so you can show them how hiring you will help them achieve the wedding of their dreams. Be prepared to ask questions to find out what type of wedding they want, their budget, number of guests, etc.

At this meeting you will discuss your fees, which might be an hourly rate such as $50 per hour or a flat fee. Explain how you can help them have the worry-free wedding of their dreams.

10. Be recognized as a professional

Successful wedding planners are always interested in learning new ideas they can use with their clients. Consider joining a professional association for wedding planners to keep up with new developments in the industry. Clients will be impressed with your affiliation to a professional organization, especially if it certifies you as a professional wedding planner.

Wedding Plan News For Your Perfect Wedding

Let’s face it. Unless you plan to elope on the spur of the moment, planning a wedding is never easy. There are just too many things to consider – dress, venue, favors, invitations, and menu, just to name a few – that wedding plan news stories about the latest in weddings that contribute to easier planning are highly appreciated.

And these news point to a new direction in weddings that breaks the mould of old-fashioned concepts without taking away the solemnity and the joy of the occasion. Here are some of these new developments.

Change of Guard: Wedding Expenses

Remember the old times when the bride’s parents were expected to pay for the wedding expenses? It used to place a strain on personal relationships and money matters on both sides of the soon-to-be-wedded couple. After all, the general rule was that whoever pays had the most say!

The good wedding plan news is that, nowadays, everybody can pitch in with the expenses. This will definitely affect your wedding planning in terms of how big the affair will be, who will be invited, where it will be held and other matters.

Active Participation: The Groom

Remember the times when the groom was expected to just sit back and relax and let the bride decide on virtually everything about the wedding? After all, so the reasoning goes, a wedding is the bride’s day!

Of course, this placed unnecessary strain on the hapless bride who must coordinate with the wedding planner about everything from the favors to the venue. And you may have heard of couples calling it quits because of the strains of wedding planning.

Well, the happy wedding plan news that just came through the wires is that grooms are now taking a more active role in planning their wedding. Not only are they expected to become the bride’s full partner but they are happy to do be one!

As can be expected, this makes the job of the bride and the wedding planner so much easier. After all, three heads are always better than one especially when the third head is the groom.

Wedding Registry: Make It Appropriate

Again, remember the times when the wedding registry was limited to household items? There were many reasons for this fact like couples were not allowed to live in one house before the wedding.

The good wedding plan news is that, nowadays, you and your groom can decide to list down almost everything that you will need after the wedding sans the usual household items. After all, your house must be full of them as it is and receiving these gifts can add to the clutter.

Instead, you can ask your wedding planner to draw out a wedding registry with a twist. For example, if you plan to spend your honeymoon in a skiing resort, then hotel accommodations and skiing equipment are more appropriate to your needs. After all, wedding gifts are supposed to make the couple -you – happy so you might as well tell your guests what will make you happy. In a very subtle and sophisticated way, of course!

In conclusion, to make your wedding planning easier, you can always hire a wedding planner who can worry about these things for you. Just make sure that your vision still comes true since it’s still your wedding.

Take the Stress Out of Wedding Planning With This Simple ‘How To’ Guide

Planning your wedding and getting married should be a wonderful memorable experience. Without great planning, your wedding can be stressful and you can quickly feel overwhelmed by the escalating costs, the family politics and the sheer volume of what you need to do. To ensure your wedding goes without a hitch and you remain sane throughout the process follow these simple wedding planning tips.

Enlist help

Recruit your most creative, organised, enthusiastic friend or family member to help you plan your wedding. This will immediately cut your stress and your workload down by at least half. That is, if you are able to fairly delegate and share the responsibilities.

Use the following ‘wedding planning things to do’ list to help divide the responsibilities between you.

Things to do:

Book the church or wedding ceremony venue.

Give yourself ample time to plan for the wedding and for guests to ensure they are free on the day. Anything from one year to two years is usual for an advance wedding venue booking.

Apply for the licence:

Depending on where in the world you are, the rules re marriage licences will vary. Ensure you are compliant and do whatever is required according to your states laws.

Set the budget:

The size of the budget will determine every other action action you take in planning your wedding, so spend time practically working out an accurate wedding budget based on what you can afford and what you believe is reasonable to spend on this one special day. Parents of bride and groom may offer financial support. Do not take this for granted. If parents do announce they will cover the cost then they will presumably set the wedding budget for you. Ensure you respect the limit imposed.

Once you have the budget you need to divide it up to cover the many costs associated with wedding planning and execution.

Things to consider are detailed below:

  • Guest List
  • Who is coming?
  • How many can you afford to cater for?
  • Should they attend the marriage ceremony, the cocktail hour and the wedding party reception or just the reception?

Some people have only close friends and family for the wedding ceremony and include a larger guest list for the evening reception entertainment which may include work colleagues and casual friends. Children are a consideration as some prefer not to have children at their wedding while others are more than happy to encourage a family wedding environment. If you are including children in your guest list remember to accommodate their needs when catering the reception and planning entertainment.

Wedding Theme

Most brides like to have a ‘theme’ for their wedding, even if only to establish that it will be a traditional white wedding theme. When considering a theme for your wedding consider what reflects the personality of you and the groom and what can easily be managed within the scope of the wedding budget.

Popular and trending wedding themes for 2014 and 2015 include rustic wedding, shabby chic weddings, country garden (tea party) style wedding and all things vintage.

There are many resources you can access online and offline (wedding magazines) for ideas on creating the perfect themed wedding. Create a wedding ‘mood board’ with your favorite colors, fabric, flowers to set a tone for the wedding and to help collate your thoughts. If you are hiring a wedding planner, she or he may create a mood board with you.

Marriage Ceremony Venue

Knowing your wedding theme will help determine where you want to get married. Select somewhere that sets the tone for your themed wedding. A small chapel or church for a traditional wedding for close family and friends or an outdoor garden ceremony for a more rustic, country themed wedding. Weather will be a factor as will guest numbers and budget.

Wedding Reception

When deciding where you would like to hold your wedding reception, evening party or cocktail hour consider how your guests might travel from the ceremony venue to the reception and how long they might be at a loose end in between.You may need to budget for transport for guests, allow for ample parking and prepare detailed directions. For guests who have to travel some distance to attend your wedding, you may also need to arrange overnight accommodation or provide a list of local hotels.

Once your budget, theme, venue and guest list have been determined you can enjoy choosing the details that will make your wedding unique to you. These include:

  • Wedding invitations – personalized
  • RSVP Cards
  • Save The Date Magnet or card
  • Wedding Programs
  • Menu
  • Table cards
  • SeatingChart
  • Postage stamps

You can buy a wedding stationery suite that will include co-ordinated items for all the above or you could make your own! There are lots of online resources to help you to create your own wedding invitations. These include wedding invitation templates, printables and craft items. If you are making handmade wedding invitations, allow yourself sufficient time to do so.

  • Caterering including beverages
  • Flowers including bridal boquet, ceremony venue flowers and center table arrangements
  • Decorations for ceremony and reception – ribbons, flowers, bunting, balloons
  • Bridal Dress, underwear, reception outfit, shoes, jewelry, accessories
  • Groom suit, cuff links, accessories, shoes
  • Bridesmaid dresses, shoes, nails
  • Paige boy suits
  • Best man outfit
  • Hair dressing, makeup fees
  • Car Hire for bride, groom, family
  • Wedding cake
  • Bobonierre
  • Wedding favors
  • Gifts for brides mum, bridesmaids, best man etc.
  • Hotel room hire
  • Honeymoon

The wedding planning list can be exhaustive so I have included the main items for you to consider. Do please add anything else in the comments section below to help our brides-to-be plan their perfect wedding.